Proof of ID and address requirements
We are regulated by the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (“MLR 2017”) and we require to carry out a digital ID verification check of your identity and address.
Should we be unable to successfully carry out a digital ID verification check of your identity and address, we will require you to provide evidence of your identity and address in the form of certified copies of your original documents to satisfy our internal Anti-Money Laundering procedures. Failure to comply with any request for such documents will result in the cancellation of services. No refund shall be given for cancelled services resulting from a failure to provide proof of ID and address.
Who do we require verifying ID and address?
We require verifying the ID and address of all Shareholders/Owners of a company/LLP who own more than 25% of a company.
In the case of a Limited by Guarantee Company, we can accept the ID for the Quality Company Formations account holder (we do not require ID from all company officers).
We also require verifying the ID and address of anyone who is not a Shareholder/Owner of a company using our Business Address service, but who wishes to receive and have mail forwarded to them.
Verification of ID and address is required from ANY person who purchases the following: any of our incorporation packages, Share Transfer/Share Allotment, Appointment and Removal of Director/Secretary and Company Name Change, and any of our address services.
Acceptable forms of proof of ID and address
We will process UK residents through our online ID verification process, and subject to passing this online ID check, you will not be required to provide certified copies of proof of ID and address documents by email or post.
UK residents who fail the online ID verification process, and all non-UK residents, will be required to provide certified ID and proof of address documents by email or post, as follows:
Proof of ID
- Driving licence (photocard only, no paper UK driving licences can be accepted)
- National identity card
- HM Forces identity card
- Student Card (must be current)
- Employment identification card
- Disabled drivers blue pass
Proof of address
The document must be dated within the last 3 months, and it must show both the person’s name and address.
- HM Revenue and Customs Notice of Coding (preferred)
- Telephone Bill – excluding mobile Bill
- Gas, Water, Electricity Bill
- Mortgage statement
- Council tax bill
- Bank statement
- TV licence
All documents should either be in English or accompanied by an English translation by an Official Sworn Translator.
Certified ID Procedures
There are separate requirements for certified ID documents based upon where the certifiable persons live.
a) UK and EU Residents
Your proof of ID and address documents must be certified by one of the following persons or institutions who is not a friend or relative of the person whose documents are being certified:
- The Post Office
- Civil Servant
- Minister of Religion
- Chartered Accountant
- Solicitor or Notary
- Teacher or Lecturer
b) Non-EU Residents
We will require your proof of ID and address to be notarised by a Public Notary.
Specific wording for certification of documents
Each certified document should have the following statement written on it: "Certified to be a true copy of the original seen by me". The documents should be dated by the certifying person and they should print their name, address and occupation on the documents.
How to send your certified documents
1) By E-mail (preferable)
You can send scanned copies of the certified documents by e-mail to firstname.lastname@example.org and we will respond to your e-mail to confirm receipt of your documents.
2) By post
If you are unable to send scanned copies of your documents to us, we can accept them by post. The address to post the documents to:
Quality Company Formations
71-75 Shelton Street