What is a confirmation statement?
Companies are legally required to submit a ‘confirmation statement’ each and every year to Companies House. Previously known as an Annual Return, a confirmation statement, must be filed by all companies, regardless of their status (e.g. even those which are dormant or not trading).
A confirmation statement must be completed at least once every 12 months (known as a ‘review period’), and essentially requires company officials to check and verify that the information held by Companies House is accurate and up to date.
If company information has changed since the last filing, certain details can be updated just by using a confirmation statement (form CS01):
- Principal business activities or standard industrial classification (SIC)
- Statement of capital
- Trading status of shares
- Exemption from keeping a register of people with significant control (PSC)
- Shareholder information
However, other changes will also require separate forms to be completed and submitted to Companies House:
- Registered office address
- Single Alternative Inspection Location (SAIL)
- People with Significant Control (PSC)
- Company directors and secretary
Note: Even if nothing has changed during the review period, it is still necessary to file a confirmation statement.
Why is it important that confirmation statements are accurate?
Company directors have a duty to submit confirmation statements under section 853A of the Companies Act 2006; failure to do so can result in personal liability, fines, prosecutions and even the company being struck off the register. Maintaining the accuracy of company information held by Companies House is vital; delays in updating information can affect a company’s credit standing (e.g. any changes to company officers must be relayed within 14 days).
Any discoveries of incorrect information held on the public register in the course of due diligence could lead to problems with banks or, in extreme cases, may result in planned takeovers or mergers collapsing.
How do I correct a mistake on the confirmation statement?
If incorrect information is provided in a confirmation statement, it should be re-submitted using the relevant section of form CS01:
- CS01 Part 1: standard industrial classification (SIC) code
- CS01 Part 2: statement of capital
- CS01 Part 3: trading status of shares, or exemption from keeping a PSC register
- CS01 Part 4: shareholder information
Form RP04 must be submitted alongside the relevant part of form CS01. Form RP04 is used to notify Companies House of a second filing of a document that was properly delivered but contains inaccuracies which are showing on the public register. More guidance on using form RP04 can be found on GOV.UK.
Limited Liability Partnerships (LLPs) should use form LL RP04 as an alternative to form RP04. However, there is no paper equivalent for parts 1-4 of CS01; these must be completed online.
Form RP04 (and LL RP04) must be submitted via paper (there is currently no online option) and it can take up to two weeks for Companies House to process.
We can help fix your mistakes
Quality Company Formations can assist with correcting confirmation statements and ensure that accurate details of your company are on the public register. If you need any help, speak to our Company Secretarial Team today by calling 0203 984 5389 or email email@example.com.