Is shareholder information made publicly available?

In exchange for limited liability, UK companies are legally obligated to make key details publicly available. This includes shareholder information, which every company must disclose to Companies House and record in its register of members.

Anyone can view certain shareholder details on the Companies House public register. This free online search service provides information on UK companies and the people who own and control them.

In this post, we explain the shareholder information that is made publicly available and how to find these details online. We also discuss ways to protect your privacy if you own shares in a limited company.

What shareholder information is available to the public?

When a person takes shares in a company, either during or after incorporation, they become a shareholder (member) of that company. So, certain details about the person need to be made public.

UK companies must send their shareholder information to Companies House in one of two ways:

1. On the incorporation application – if a person becomes a shareholder during the company formation process.
2. As part of the annual confirmation statement – if a person becomes a shareholder after incorporation, or if there are any changes to an existing shareholder’s registered details.

The following information must be provided for every person who holds shares in a company:

• Full name 
• Service address (official correspondence address) – only required if the person becomes a shareholder of a private company during the company formation process, or if they hold shares in a public company  
• Details of their shareholdings – class, quantity, currency, and nominal value of shares taken, and the amount that they have paid (or agreed to pay) for those shares

All of this information is disclosed on the Companies House register, which anyone can access free of charge online. However, any person who becomes a shareholder of a private company after incorporation does not have to provide their service address to Companies House, unless they become a person with significant control (more on that below).

Shareholder information in the statutory register of members

Companies must also keep shareholder information in their own register of members. This is one of several statutory registers that every company has to maintain.

It should be available for public inspection at the company’s registered office address or single alternative inspection location (SAIL address).

The register of members must contain the following details of every shareholder:

• Full name
• Service address (regardless of when they became a shareholder)
• Shareholdings
• The date the person became a member
• The date on which the person ceased to be a member (where applicable)

By law, this register should be kept up to date at all times. Therefore, if any of these details change, the company must update its register of members as soon as possible.

Any changes to shareholder information must also be reported to Companies House on the next annual confirmation statement. The public register will then be updated accordingly.

If a shareholder is also a person with significant control (PSC)

Often, shareholders are also people with significant control (PSCs). A PSC is a person who has a certain degree of ownership or control of a company. 

A shareholder is classed as a PSC if they meet one or more of the following criteria:

• They hold more than 25% of the shares in the company
• They hold more than 25% of the voting rights in the company
• They have the right to appoint or remove the majority of the board of directors

Any shareholder who is also a person with significant control must provide the following information to Companies House:

• Full name
• Date of birth
• Nationality and country of residence
• Service address (regardless of when they take shares in the company)
• Home address (not publicly disclosed)
• The date they became a PSC of the company
• Their nature of control over the company 

Depending on when a person becomes a PSC, their details must be sent to Companies House as part of the incorporation application or on form PSC01: Notice of individual person with significant control (PSC).

With the exception of the PSC’s home address details and the day element of their date of birth, all of this information is made publicly available on the Companies House register.

Additionally, the company itself must record this information in its own PSC register. This register must be kept available for public inspection at the company’s registered office or a SAIL address.

If there are any changes to a company’s PSCs, the directors should update the PSC register as soon as possible. The company must also notify Companies House within 14 days of any change.

How to find shareholder information online 

You can search the Companies House register to find details of shareholders and PSCs of UK companies. This open public register is available to anyone who wishes to view it.

Follow these steps to search and view the register online:

1. Visit the Companies House search service
2. Enter the company name, company registration number, or shareholder name in the search bar
3. Scroll through the search results and select the name of the relevant company or individual
4. Within the company’s record, select the ‘Filing history’ tab
5. Filter by category – select the ‘Confirmation statement / Annual returns’ box
6. Select ‘View PDF’ next to the most recent confirmation statement ‘with updates’
7. If it doesn’t contain ‘Full details of Shareholders’, view each previous confirmation statement with updates until you find one that includes this information
8. If there are no confirmation statements with updates, deselect the filter category and scroll to the end of the company’s filing history
9. Select ‘View PDF’ next to the ‘Incorporation’ filing 
10. You’ll be presented with the company’s Certificate of Incorporation. Shareholder information will appear under the heading ‘Initial Shareholdings’

The information shown should be accurate and current. However, there’s no guarantee of this. Companies need only report changes to shareholder information when they file their annual confirmation statement, but some may send their statement early.

That said, if the company is newly incorporated or has recently filed a confirmation statement, it would be reasonable to assume the details are correct.

It may be possible to inspect the company’s register of members for the most up-to-date shareholder information. However, any such request may only be granted if it’s made for a ‘proper purpose’. The company may also charge a fee. 

If you’re a shareholder of the company, you have the right to inspect the register of members at any time without charge.

How to find PSC information online

You can view a company’s PSC information by following steps 1 to 3 above, selecting the ‘People’ tab, then clicking on ‘People with significant control’. The screen will display the details of every PSC in the company.

You should be able to determine which PSCs are shareholders based on the nature of control listed underneath each person’s name.

Why do companies have to disclose shareholder information to the public? 

Anyone who becomes a director, company secretary, shareholder, or person with significant control must accept that some of their details will be available to the public.

Similarly, if you set up a company in the UK, you must publicly disclose certain information about the business itself, including its activities, annual accounts, and registered office address.

Understanding the confirmation statement and PSC register

Changes to UK company law – what you need to know

Register of members – everything you need to know

Reporting and disclosing such information is essential for maintaining high corporate transparency and behaviour standards in the UK. These stringent requirements enable investors, lenders, regulators, and members of the public to confirm basic information about companies and carry out due diligence checks.

The UK’s corporate transparency regime gives people greater clarity and confidence in the companies they associate with, making the UK an attractive location for global business. 

Publicising this information strengthens the integrity of the Companies House register and helps to tackle fraudulent activity, money laundering, and other types of economic crime in the UK.

How to protect your privacy as a company shareholder

Before forming a limited company or taking on certain roles in an existing company, it’s important to understand what personal information you must provide and make available to the public.

Whilst you cannot hide your identity from Companies House, there are steps that you can take to protect your privacy on the public register. The options available depend on your particular circumstances.

Protecting your home address

As a shareholder, PSC, director, or company secretary, the service address you provide will appear on the public register, even if you change it or leave the company at some point in the future. For this reason, you should avoid using your home address as a service address and use a non-residential service address instead.

Similarly, if you set up a company, your registered office address will also become part of the public record. To protect the privacy of your home, consider using a non-residential address as your registered office.

However, you can ask Companies to remove your home address from historical filings where it appears as a service address. At some point in the next couple of years, it will also be possible to suppress residential addresses previously used as a registered office.

If you are also a PSC or director, you must provide your usual residential address and full date of birth to Companies House. However, these details won’t appear on the public register, other than the month and year of your birth.

This personal information will only be shared with credit reference agencies and specified public authorities, such as the Police.

Protecting your personal details as a company shareholder or PSC

In exceptional circumstances, you can apply to Companies House to protect your personal details if your company’s activities put you (or someone who lives with you) at serious risk of violence or intimidation.

There are two types of protection available. You can apply to:

• Protect your home address from credit reference agencies – if you are a PSC or director of the company
• Protect all of your personal information – if you are a PSC of the company

You can make a combined application for both if you are a person with significant control. This means that no personal information you provide to Companies House as a PSC will appear on the public register or be shared with credit reference agencies.

Thanks for reading

Transparency is the price of limited liability. It is a fundamental component of good corporate governance, ensuring that key information on UK companies is freely available to the public. This includes their shareholder information, financial accounts, and business activities.

As we discussed, you can access all of this information free of charge by searching the Companies House register online. Companies must also record details of their shareholders in their statutory register of members. You can request to inspect this register, whether you are a shareholder of the company or a member of the public.

If you plan to set up a company or take shares in an existing business, you can protect your privacy to a certain extent by using a non-residential address as your registered office and service address. This will prevent your home address from becoming part of the public record.

If you have any questions about this post, please comment below. Our company formation team is also on hand if you want to learn more about our London Service Address or Registered Office Address Service.

Explore the Quality Company Formations Blog for more business news, advice, and inspiration, including guidance on setting up a limited company.