Limited companies that make a profit must pay Corporation Tax (sometimes called ‘company tax’) every year. The tax they pay is based on the figures stated in their Company Tax Returns and annual accounts, which should be submitted to HMRC.
What is taxed for the purposes of corporation tax?
Limited companies are taxed on any profits deriving from:
- Trading – acquired through the general course of doing business
- Investments – this could be rental income or interest made from savings etc.
- Chargeable gains – where assets are sold for more than they cost (see below for a description)
Companies based in the UK pay Corporation Tax on all profits made in the UK and abroad. Whereas companies which are not based in the UK but just have an office or branch in the UK only pay Corporation Tax on profits derived from its UK activities
What are the Corporation Tax rates?
The current Corporation Tax rate in the UK is 19%. It has remained at this rate since 2017. Various deductions and tax credits may be claimed on corporation tax. These are known as ‘reliefs’ and are discussed further below.
Please note: Different rates of corporation tax apply to so-called ‘ring-fence’ profits of companies involved in oil rights or extraction in the UK or UK continental shelf. GOV.UK provides official guidance on the Corporation Tax rules for companies in the UK oil and gas industry.
What are chargeable gains?
Limited companies generally pay corporation tax on profits derived from the sale or disposal of company assets. These profits are known as ‘chargeable gains’ and the assets can include anything owned by the company, such as:
- Property and land (e.g. farming land)
- Equipment and machinery (e.g. used in a factory)
Any chargeable gain must be reported to HM Revenue and Customs (HMRC) when the company tax return is filed. The amount of tax paid will depend on any allowances and reliefs claimed. Intangible assets (e.g. intellectual property and business reputation) are subject to different rules for the purposes of chargeable gains (see below).
Working out a chargeable gain
The chargeable gain normally consists of the difference between the price paid for an asset and the price it was sold for (assuming it has increased in value). Any costs incurred with the purchase or disposal of the asset (e.g. solicitors’ fees or Stamp Duty in the case of property) can be deducted.
If an asset was given away free of charge, or sold for less than it was worth at the time of sale, its market value at the time of sale should be used for the purposes of assessing any chargeable gains.
The steps for calculating a chargeable gain are as follows:
- Work out the value of the asset when it was sold by your company – this is generally either the amount it was sold for (or the market value at the time if higher)
- Work out the value of the asset when it was bought by your company – this is generally either the amount paid (or the market value at the time if higher)
- Deduct the value of (2) from (1)
- Deduct from (3) any costs incurred by your company in connection with buying, selling or improving the asset (e.g. solicitors’ fees or Stamp Duty in the case of property)
- In respect of any assets owned by your company prior to December 2017, HMRC’s Indexation Allowance December 2017 guide can be used to calculate the ‘inflation factor’. This should be multiplied by the amount paid for the asset, and the total deducted from (4)
- The inflation factor should also be calculated in respect of any improvements made to the asset, and this figure should be deducted from (5)
The resulting figure, once all relevant deductions have been made, is the final chargeable gain.
It is possible to ask HMRC to check any valuations made in relation to chargeable gains by submitting a “Post transaction valuation checks for Capital Gains” form (CG34).
Deduct any capital losses
Any capital losses can be deducted from the total chargeable gains, to arrive at an overall final value which needs to be taxed.
Capital losses can only be deducted from chargeable gains (i.e. they cannot be offset against trading income etc.). Furthermore, any loss claimed must be reduced by any amount which has been claimed as capital allowances.
Intangible assets are dealt with differently to other assets for the purposes of capital gains. Intangible assets refer to non-physical assets such as intellectual property and goodwill (business reputation). Paragraph 18.2 of FRS (Financial Reporting Standard) 102 defines an intangible asset as “an identifiable non-monetary asset without physical substance.”
The method of taxation of chargeable gains from intangible assets depends on when they were first owned by a company. Take a look at HMRC’s Capital Gains Manual for full guidance on intangible assets in relation to capital gains.
What are corporation tax reliefs?
The general costs of running a business should be deducted from the profits before calculating the corporation tax payable.
However, expenses and benefits (e.g. company cars, health insurance, travel and entertainment expenses, childcare) are all treated differently when it comes to reporting them to HMRC and paying tax on them. Certain expenses (e.g. costs of client entertainment) are not allowed to be offset against profits for the purposes of calculating corporation tax. GOV.UK provides detailed guidance in this A-Z of expenses and benefits for employers.
Capital allowances can be claimed when a company purchases assets which are required for business use, such as:
- Equipment and machinery
- Company cars and other vehicles
Trading losses can be used to claim a relief for the purposes of calculating corporation tax, in the same way as losses incurred from the sale or disposal of a capital asset, or on property income. Other reliefs which can be claimed include:
- Research and Development (R&D) relief
- The Patent Box – for companies which make a profit from patented inventions
- Reliefs for creative industries – for companies which make a profit from films, ‘high-end’ television, children’s television, animation television, video games, theatrical productions, orchestral concerts, museum or gallery exhibitions etc.
- Relief on goodwill etc. – this includes intangible assets mentioned above (i.e. as defined by paragraph 18.2 of FRS 102) – e.g. unregistered trademarks
- Disincorporation relief – reliefs can be claimed on the transfer of assets when a company changes from a private limited company to a sole trader or partnership owned business
- Terminal, capital and property income losses
How do limited companies register for corporation tax?
Limited companies do not receive a bill for corporation tax, but they are required to register for corporation tax within three months of starting to trade. They must work out their profit or loss for the purposes of corporation tax (this is different from the profit and loss statement prepared for annual accounts) and the amount which needs to be paid. Furthermore, they need to ensure they pay any corporation tax owed or report that they have nothing to pay by the relevant deadline – and also that they file their company tax return by the relevant deadline.
How is corporation tax filed and what are the deadlines for payment?
After the end of each financial year, private limited companies are required to prepare and submit:
- Full annual accounts (also known as ‘statutory accounts’)
- Company tax return
Most limited companies whose turnover is up to £632,000 per year will be able to use HMRC’s online services to submit these filings. This will require a Government Gateway user ID and password (these can be created online if registering for the first time). A Companies House password and authentication code is required for anyone filing accounts with Companies House at the same time.
There are some limited companies which cannot file online (e.g. those with more than 12 company directors at any one time in the return period, or whose accounts need to be audited) – see GOV.UK for more details.
Deadlines for filing and payment or Corporation Tax
Statutory accounts – the deadline for filing annual accounts is normally 9 months after the end of the company’s financial year.
Company tax return – the deadline is normally 12 months after the end of the accounting period, but it is possible to submit your tax return and accounts at the same time.
Corporation Tax payment – for companies with taxable profits up to £1.5 million, the payment deadline is normally 9 months and 1 day after the end of the company’s accounting period. The accounting period is generally the same 12-month period that is reported in the annual accounts. Large companies with taxable profits over £1.5 million must pay their corporation tax in instalments.
Note: Dormant companies do not need to file corporation tax returns after they have told HMRC that they are dormant.